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Senior Project Manager – PM BSA Resources (FITSM Project)

State Department

Position Overview:

The State Department seeks a Senior Project Manager to lead the Firearms Information Technology Systems Modernization (FITSM) project. This role will oversee the complex transformation of 17 legacy firearms systems into a modern, integrated solution spanning external public-facing and internal DOJ-only environments.
The Senior Project Manager will partner with state leadership and technical teams to manage all project activities through PAL Stage 3 (Procurement) and into Stage 4 implementation. This includes developing complex schedules, managing scope and risk, preparing PAL documentation, and ensuring adherence to CA-PMF and PMBOK methodologies. Acting as a strategic advisor, the consultant will guide the project through successful approval gates, coordinate with the future Solution Integrator, and deliver measurable outcomes in schedule performance, risk mitigation, and stakeholder alignment.

Key Responsibilities

1. Project Planning & Execution
  • Lead full project lifecycle from initiation to closure
  • Develop detailed project plans, schedules, and milestones
  • Ensure alignment with business goals and regulatory requirements
  • Oversee project deliverables and timelines
4. Stakeholder & Team Management
  • Coordinate with stakeholders, executives, and technical teams
  • Lead meetings, workshops, and status discussions
  • Provide leadership and direction to project teams
  • Ensure effective communication across all levels
2. Governance & Compliance
  • Ensure adherence to PMBOK, CA-PMF, and PAL frameworks
  • Prepare and manage PAL Stage 4 documentation
  • Maintain project governance structure and reporting standards
  • Ensure compliance with government policies and procedures
3. Risk & Change Management
  • Identify and mitigate project risks and issues
  • Manage scope changes through formal change control processes
  • Maintain risk registers and issue logs
  • Ensure proactive problem resolution

Required Certifications & Experience

Preferred Education & Attributes

Certifications:
  • PMP (Project Management Professional) Certification – Mandatory
Core Experience:
  • 7+ years of project management experience
  • 4+ years working as a Senior Project Manager on large/complex IT projects
  • Experience managing large-scale IT projects valued at $10M+
  • Successfully delivered 3 or more PAL-approved projects
  • 5+ years of experience using Microsoft Project for complex scheduling
  • A Master’s degree in Information Technology, Business Administration (MBA), Project Management, or a related discipline is strongly preferred, as it demonstrates advanced knowledge in managing large-scale enterprise initiatives.
  • A Bachelor’s degree in a relevant field combined with significant professional experience in project management may also be considered.
  • Additional academic training or coursework in program management, organizational leadership, risk management, or IT governance is highly desirable.
Desired Attributes:
  • Strong leadership and team management skills
  • Excellent stakeholder communication and negotiation abilities
  • Strategic thinking and decision-making capability
  • Ability to manage high-pressure, large-scale projects
  • Strong problem-solving and conflict resolution skills
🔒 Security & Compliance
  • Comply with Department of Justice security, confidentiality, and data protection policies.
  • Safeguard sensitive information and follow government security standards.
  • Complete background checks or security clearance as required.
💻 Work Setup
  • Hybrid or remote work model, based on project and agency needs.
  • Collaborate through meetings, workshops, and virtual coordination.
  • Must be U.S.-based

Deliverables:

  • Comprehensive Project Management Plan (PMP) covering scope, schedule, cost, risk, and quality management
  • Detailed Master Project Schedule developed and maintained in Microsoft Project
  • Regular Weekly Status Reports with progress, risks, issues, and updates
  • Monthly Executive Reports summarizing project performance and milestones
  • Complete Risk Register and Issue Log with mitigation strategies
  • Full PAL Stage 4 Documentation Package, including:
  • Operational Readiness Assessment
  • Project Organization Chart
  • Implementation Plan
  • Governance Framework Documents
  • Change Management Records and scope adjustment documentation
  • Final Project Closure Report with outcomes and lessons learned
  • Structured Knowledge Transfer Documentation for DOJ teams

📩 How to Apply

Submit your application using the form below.

Have issues with the form? Email your resume to: hr@xoftsystems.com

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