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Project Manager – PM BSA Resources (FITSM Project)

State Department

Position Overview:

The State Department seeks a Project Manager to support the Firearms Information Technology Systems Modernization (FITSM) project. This role will assist in the day-to-day execution of the transformation from 17 legacy firearms systems to a modern, integrated solution.
The Project Manager will partner with the Senior Project Manager and stakeholders to maintain project work plans, track risks and issues, facilitate communications, and produce regular status reports. Acting as a key operational resource, the consultant will help prepare PAL Stage 4 documentation, manage change control, and ensure smooth coordination across workstreams, driving consistency, accountability, and timely delivery of project milestones.

Key Responsibilities

1. Project Coordination & Scheduling
  • Develop and maintain project schedules using Microsoft Project
  • Track milestones, deadlines, and deliverables
  • Coordinate tasks across multiple teams
  • Ensure timely execution of project activities
4. Stakeholder Communication

  • Facilitate communication between teams and stakeholders

  • Schedule and manage meetings

  • Document meeting notes and action items

  • Ensure alignment on project goa

2. Monitoring & Reporting
  • Track project progress and performance
  • Prepare weekly and monthly status reports
  • Maintain documentation of project activities
  • Report issues and updates to leadership
3. Risk & Issue Management
  • Identify and document risks and issues
  • Assist in mitigation and resolution planning
  • Maintain risk and issue logs
  • Escalate critical concerns when needed

Required Certifications & Experience

Preferred Education & Attributes

Certifications:
  • PMP (Project Management Professional) Certification – Mandatory
Core Experience:
  • 5+ years of project management experience
  • 3+ years working on large or complex IT projects
  • Experience managing at least 1 PAL-approved project valued at $10M+
  • 3+ years of experience using Microsoft Project
  • Experience supporting full project lifecycle delivery
  • A Bachelor’s degree in Information Technology, Business Administration, Management, or a related field is preferred to ensure a solid foundation in project coordination and execution.
  • A Master’s degree (MBA or equivalent) is considered an advantage, particularly for candidates handling complex or multi-team environments.
  • Academic exposure to project management principles, operations management, or information systems is beneficial.
Desired Attributes:
  • Strong organizational and time management skills
  • Ability to manage multiple tasks and priorities effectively
  • Good communication and coordination skills
  • Detail-oriented with strong focus on accuracy
  • Ability to work collaboratively in team environments
🔒 Security & Compliance
  • Comply with Department of Justice security, confidentiality, and data protection policies.
  • Safeguard sensitive information and follow government security standards.
  • Complete background checks or security clearance as required.
  • Ensure compliance with project governance frameworks
💻 Work Setup
  • Hybrid or remote work model, based on project and agency needs.

  • Standard weekday working hours

  • Must be based in the United States

Deliverables:

  • Detailed Project Work Plan and Schedule Updates
  • Weekly Status Reports highlighting progress, risks, and blockers
  • Monthly Project Performance Reports
  • Updated Risk and Issue Logs with mitigation actions
  • Meeting Agendas, Minutes, and Action Items Documentation
  • Support documents for PAL Stage 3 and Stage 4 activities
  • Change Requests and Tracking Logs
  • Task completion reports aligned with project milestones
  • Coordination documentation for cross-team activities

📩 How to Apply

Submit your application using the form below.

Have issues with the form? Email your resume to: hr@xoftsystems.com

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